Willapa Valley School Dist. Minutes

WILLAPA VALLEY SCHOOL DISTRICT #160
REGULAR SCHOOL BOARD MEETING MINUTES
February 25, 2008

7:00 PM – Multi-purpose Room, Junior High Bldg.

Unofficial Minutes

A. CALL TO ORDER
The regular school board meeting of the Willapa Valley School District’s Board of Directors was called to order by President, Gary Aust at 7:00 PM. Directors present: Rex Hutchins, Craig Ritzman, Tom Walker, and Dan Borg. Also in attendance: Dr. Paula Akerlund, Superintendent; Rob Friese, Secondary Principal; Jay Pearson, Elementary Coordinator; Steve Hudson, Transportation Supervisor; John Peterson, Athletic Director; Carol Burleson, Executive Secretary; staff and guests.

B. PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Mr. Aust led the Pledge of Allegiance.

C. APPROVAL OF AGENDA FOR THE MEETING
Mr. Aust requested that the agenda be amended to add item: P1 Scholarships. Mr. Aust proposed approval of the amended agenda. Mr. Walker moved to approve the amended agenda for the meeting. Mr. Ritzman seconded the motion. The Board voted 4-0 to approve the agenda for the meeting.

D. APPROVAL OF PREVIOUS BOARD MINUTES
No additions or corrections were made to the minutes of the January 28, 2008 Board meeting and the minutes of the special Board meeting held on Friday, February 8, 2008. Mr. Hutchins moved to approve the board minutes for the January 28 and February 8 meetings. Mr. Walker seconded the motion. The Board voted 4-0 to approve the Board minutes of the January 28 regular Board meeting and the special Board meeting of February 8th.

E. CORRESPONDENCE
Dr. Akerlund shared an invitation from the Washington State Coalition to Reduce Underage Drinking with the Board. The Coalition in partnership with the Alliance for a Better Community, part of the Pacific County Community Network, and the Pacific County Health Department invites the Board to a Town Hall Meeting scheduled for March 27th in the Raymond High School. The Alliance will be conducting school assemblies at each of the local high schools educating youth and the general public about the consequences of underage drinking.

F. COMMENTS FROM THE PUBLIC
Mr. Bannish expressed concerns over buses from other districts picking up students in our District. Dr. Akerlund stated that this has been a concern of all three local school districts, but until all three districts can agree on a plan for transporting of CHOICE students nothing can be done to stop it.

G. STAFF REPORTS
ASB – No report.

Secondary Principal – Mr. Friese stated that he had nothing to report.

Elementary Coordinator – Mr. Pearson reported that the Pacific Co. Sheriff’s Department has been working on slowing down the log trucks. Truck safety is improving. Mr. Pearson thanked the NHS students and Laura Rohr for their help at the elementary school. Also, the NHS students will be visiting the elementary next Wednesday in celebration of Dr. Suess’s birthday.

            Athletic Director – Mr. Peterson updated the Board on the State wrestling tournament. Congratulations go to Megan Martin for being Willapa Valley’s second State champion. (Greg Coates being the first.) and Ernie Cardin for placing third. Tim Smith qualified for State but did not place.

            Mr. Peterson stated that high school track began today with 37 students signed up to participate. Mr. Ege will coach field events at Menlo and Mr. Peterson will coach the running events and distance runners at Willapa Elementary. Relay practice will be held after regular practice at South Bend. Mr. Peterson stated that most meets are close to home this year. Junior High Track will begin on March 3rd.

WIAA has recognized the following sport’s activities with Achievement Awards:
Boys Basketball with a GPA of 3.232; Girls Basketball with a GPA of 3.498; Wrestling with a GPA of 3.105; Cheerleaders with a GPA of 3.439; and Band with a GPA of 3.529 – State 2B Champions.

Mr. Peterson reported that Tom Colburn and Larissa Rohr were 1st Team selections in basketball, with Lindsey Crose receiving honorable mention.

All academic (3.700 Cumulative GPA) students were: Lindsey Crose, Melanie Walker, Nicole Miller, Maggie Stamper, Krystal Eastham, Andrea Smaciarz, Matt Friese, Aaron Friese, Kayla Camenzind, and Courtney Langer.

Mr. Peterson stated that golf will begin on Monday, March 3rd.

Transportation Supervisor – Mr. Hudson reported that the WA State Patrol did a surprise inspection on his buses on February 14th, and everything is rolling along.

Maintenance – No report.
Finance – Dr. Akerlund reported for Mrs. McAllister. Mrs. McAllister has put together a revenue/expenditure worksheet that will be updated monthly and shared with the Board. Dr. Akerlund gave a copy to each Board member and asked them to review and call if they had any questions or concerns.

H. APPROVAL OF CONSENT AGENDA – FEBRUARY 25, 2008
Mr. Aust read the items on the consent agenda aloud. Mr. Hutchins moved to approve the consent agenda. Mr. Walker seconded the motion. The Board voted 4-0 to approve the consent agenda for February 25, 2008.

I. FIRST READING OF POLICY 1113: BOARD MEMBER RESIDENCY
Mr. Ritzman moved to approve the first reading of Policy 1113, seconded by Mr. Walker, carried.

J. REVIEW OF POLICIES 1000, 1005, 1105, 1111, 1112, 1114, 1115, 1210, 1230, 1240
Dr. Akerlund stated that the above policies have been renumbered and asked that the Board review. No changes were made. Mr. Walker moved to approve the review of Policies 1000, 1005, 1105, 111, 1112, 1114, 1115, 1210, 1230, and 1240, seconded by Mr. Ritzman, carried.

K. REVISION OF POLICY 1110: ELECTION
Mr. Hutchins moved to approve the revised Policy 1110, seconded by Mr. Ritzman, carried.

L. REVISION OF POLICY 1220: BOARD OFFICERS AND DUTIES OF BOARD MEMBERS
Mr. Ritzman moved to approve the revised Policy 1220, seconded by Mr. Walker, carried.

M. FIRST READING OF POLICY 6590: SEXUAL HARASSMENT
Mr. Ritzman moved to approve the first reading of Policy 6590, seconded by Mr. Walker, carried.

N. FIRST READING OF POLICY 2161: SPECIAL EDUCATION AND RELATED SERVICES FOR ELIGIBLE STUDENTS
Mr. Ritzman moved to approve the first reading of Policy 2161, seconded by Mr. Walker, carried.

O. TRANSPORTATION FACILITY
Dr. Akerlund reported that Mr. Crook is still working on the updated cost figures. Should have the information later this week and will mail copy to Board members.

P. APPROVAL OF GEAR UP GRANT APPLICATION
Board approval is requested for a Gear Up grant application for $29,999 for the 2007-2008 school year. The Gear Up grant provides college preparation and awareness activities for 9th grade student and their families. Mr. Walker moved to approve the Gear Up grant application for the 2007-2008 school year, Mr. Ritzman seconded, carried.

P-1.      SCHOLARSHIPS
            Mr. Aust opened the floor for a discussion on possibilities of changing past practice of presenting scholarships at graduation to presenting them during ‘class night’. Mr. Friese stated that we currently have a ‘class day’ and explained the procedures currently used to notify students of scholarship availability and deadlines. Mrs. Morris commented that she was a member of several scholarship committees and that most of the scholarships are awarded by the community. Mr. Friese suggested that we could put an article in the district newsletter informing community members how scholarship recipients are selected. Mrs. Morris suggested that maybe the previous year’s recipient could present the scholarship rather than Mr. Friese, which gives the impression that school staff have made the selection. Mr. Hudson suggested the possibility of a flyer in the graduation program listing scholarships and dollar amounts. It was decided that Dr. Akerlund and Mr. Friese will talk and come up with some suggestions to bring back to the Board.

Q.        APPROVAL OF STUDENT GOLF REQUEST
            Board approval is requested to have a middle school student practice with the varsity golf team.

Mr. Peterson checked with WIAA and it is allowable for a middle school student to practice with the varsity but he/she cannot participate in tournament play. Mr. Hutchins moved to allow a middle school student to practice with the varsity golf team, seconded Mr. Borg, carried.

R. CONSTRUCTION UPDATE
Dr. Akerlund reported that everything is going well with construction, and students are scheduled to move into the high school during spring break.

S. PROPOSED DISTRICT CALENDAR FOR 2008-2009
Dr. Akerlund asked the Board to review the first calendar proposal for the 2008-2009 school year. Dr. Akerlund also stated that Raymond and South Bend would like to change spring break week to May 5 – 9.

T. EXECUTIVE SESSION FOR PERSONNEL, 10 MINUTES
The Board went into Executive Session at 8:05 p.m. for approximately 20 minutes. The Board reconvened to regular session at 8:25 p.m. No action was taken. The meeting was adjourned at 8:30 p.m.

U. MEETING REMINDER
Monday, March 24, 2008; Monday April 28, 2008; Monday, May 19, 2008



	WILLAPA VALLEY SCHOOL DISTRICT #160 REGULAR SCHOOL BOARD MEETING MINUTES February 25, 2008 7:00 PM – Multi-purpose Room, Junior High Bldg. Unofficial Minutes A. CALL TO ORDER The regular school board meeting of the Willapa Valley School District’s Board of Directors was called to order by President, Gary Aust at 7:00 PM. Directors present: Rex Hutchins, Craig Ritzman, Tom Walker, and Dan Borg. Also in attendance: Dr. Paula Akerlund, Superintendent; Rob Friese, Secondary Principal; Jay Pearson, Elementary Coordinator; Steve Hudson, Transportation Supervisor; John Peterson, Athletic Director; Carol Burleson, Executive Secretary; staff and guests. B. PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Mr. Aust led the Pledge of Allegiance. C. APPROVAL OF AGENDA FOR THE MEETING Mr. Aust requested that the agenda be amended to add item: P1 Scholarships. Mr. Aust proposed approval of the amended agenda. Mr. Walker moved to approve the amended agenda for the meeting. Mr. Ritzman seconded the motion. The Board voted 4-0 to approve the agenda for the meeting. D. APPROVAL OF PREVIOUS BOARD MINUTES No additions or corrections were made to the minutes of the January 28, 2008 Board meeting and the minutes of the special Board meeting held on Friday, February 8, 2008. Mr. Hutchins moved to approve the board minutes for the January 28 and February 8 meetings. Mr. Walker seconded the motion. The Board voted 4-0 to approve the Board minutes of the January 28 regular Board meeting and the special Board meeting of February 8th. E. CORRESPONDENCE Dr. Akerlund shared an invitation from the Washington State Coalition to Reduce Underage Drinking with the Board. The Coalition in partnership with the Alliance for a Better Community, part of the Pacific County Community Network, and the Pacific County Health Department invites the Board to a Town Hall Meeting scheduled for March 27th in the Raymond High School. The Alliance will be conducting school assemblies at each of the local high schools educating youth and the general public about the consequences of underage drinking. F. COMMENTS FROM THE PUBLIC Mr. Bannish expressed concerns over buses from other districts picking up students in our District. Dr. Akerlund stated that this has been a concern of all three local school districts, but until all three districts can agree on a plan for transporting of CHOICE students nothing can be done to stop it. G. STAFF REPORTS ASB – No report. Secondary Principal – Mr. Friese stated that he had nothing to report. Elementary Coordinator – Mr. Pearson reported that the Pacific Co. Sheriff’s Department has been working on slowing down the log trucks. Truck safety is improving. Mr. Pearson thanked the NHS students and Laura Rohr for their help at the elementary school. Also, the NHS students will be visiting the elementary next Wednesday in celebration of Dr. Suess’s birthday. Athletic Director – Mr. Peterson updated the Board on the State wrestling tournament. Congratulations go to Megan Martin for being Willapa Valley’s second State champion. (Greg Coates being the first.) and Ernie Cardin for placing third. Tim Smith qualified for State but did not place. Mr. Peterson stated that high school track began today with 37 students signed up to participate. Mr. Ege will coach field events at Menlo and Mr. Peterson will coach the running events and distance runners at Willapa Elementary. Relay practice will be held after regular practice at South Bend. Mr. Peterson stated that most meets are close to home this year. Junior High Track will begin on March 3rd. WIAA has recognized the following sport’s activities with Achievement Awards: Boys Basketball with a GPA of 3.232; Girls Basketball with a GPA of 3.498; Wrestling with a GPA of 3.105; Cheerleaders with a GPA of 3.439; and Band with a GPA of 3.529 – State 2B Champions. Mr. Peterson reported that Tom Colburn and Larissa Rohr were 1st Team selections in basketball, with Lindsey Crose receiving honorable mention. All academic (3.700 Cumulative GPA) students were: Lindsey Crose, Melanie Walker, Nicole Miller, Maggie Stamper, Krystal Eastham, Andrea Smaciarz, Matt Friese, Aaron Friese, Kayla Camenzind, and Courtney Langer. Mr. Peterson stated that golf will begin on Monday, March 3rd. Transportation Supervisor – Mr. Hudson reported that the WA State Patrol did a surprise inspection on his buses on February 14th, and everything is rolling along. Maintenance – No report. Finance – Dr. Akerlund reported for Mrs. McAllister. Mrs. McAllister has put together a revenue/expenditure worksheet that will be updated monthly and shared with the Board. Dr. Akerlund gave a copy to each Board member and asked them to review and call if they had any questions or concerns. H. APPROVAL OF CONSENT AGENDA – FEBRUARY 25, 2008 Mr. Aust read the items on the consent agenda aloud. Mr. Hutchins moved to approve the consent agenda. Mr. Walker seconded the motion. The Board voted 4-0 to approve the consent agenda for February 25, 2008. I. FIRST READING OF POLICY 1113: BOARD MEMBER RESIDENCY Mr. Ritzman moved to approve the first reading of Policy 1113, seconded by Mr. Walker, carried. J. REVIEW OF POLICIES 1000, 1005, 1105, 1111, 1112, 1114, 1115, 1210, 1230, 1240 Dr. Akerlund stated that the above policies have been renumbered and asked that the Board review. No changes were made. Mr. Walker moved to approve the review of Policies 1000, 1005, 1105, 111, 1112, 1114, 1115, 1210, 1230, and 1240, seconded by Mr. Ritzman, carried. K. REVISION OF POLICY 1110: ELECTION Mr. Hutchins moved to approve the revised Policy 1110, seconded by Mr. Ritzman, carried. L. REVISION OF POLICY 1220: BOARD OFFICERS AND DUTIES OF BOARD MEMBERS Mr. Ritzman moved to approve the revised Policy 1220, seconded by Mr. Walker, carried. M. FIRST READING OF POLICY 6590: SEXUAL HARASSMENT Mr. Ritzman moved to approve the first reading of Policy 6590, seconded by Mr. Walker, carried. N. FIRST READING OF POLICY 2161: SPECIAL EDUCATION AND RELATED SERVICES FOR ELIGIBLE STUDENTS Mr. Ritzman moved to approve the first reading of Policy 2161, seconded by Mr. Walker, carried. O. TRANSPORTATION FACILITY Dr. Akerlund reported that Mr. Crook is still working on the updated cost figures. Should have the information later this week and will mail copy to Board members. P. APPROVAL OF GEAR UP GRANT APPLICATION Board approval is requested for a Gear Up grant application for $29,999 for the 2007-2008 school year. The Gear Up grant provides college preparation and awareness activities for 9th grade student and their families. Mr. Walker moved to approve the Gear Up grant application for the 2007-2008 school year, Mr. Ritzman seconded, carried. P-1. SCHOLARSHIPS Mr. Aust opened the floor for a discussion on possibilities of changing past practice of presenting scholarships at graduation to presenting them during ‘class night’. Mr. Friese stated that we currently have a ‘class day’ and explained the procedures currently used to notify students of scholarship availability and deadlines. Mrs. Morris commented that she was a member of several scholarship committees and that most of the scholarships are awarded by the community. Mr. Friese suggested that we could put an article in the district newsletter informing community members how scholarship recipients are selected. Mrs. Morris suggested that maybe the previous year’s recipient could present the scholarship rather than Mr. Friese, which gives the impression that school staff have made the selection. Mr. Hudson suggested the possibility of a flyer in the graduation program listing scholarships and dollar amounts. It was decided that Dr. Akerlund and Mr. Friese will talk and come up with some suggestions to bring back to the Board. Q. APPROVAL OF STUDENT GOLF REQUEST Board approval is requested to have a middle school student practice with the varsity golf team. Mr. Peterson checked with WIAA and it is allowable for a middle school student to practice with the varsity but he/she cannot participate in tournament play. Mr. Hutchins moved to allow a middle school student to practice with the varsity golf team, seconded Mr. Borg, carried. R. CONSTRUCTION UPDATE Dr. Akerlund reported that everything is going well with construction, and students are scheduled to move into the high school during spring break. S. PROPOSED DISTRICT CALENDAR FOR 2008-2009 Dr. Akerlund asked the Board to review the first calendar proposal for the 2008-2009 school year. Dr. Akerlund also stated that Raymond and South Bend would like to change spring break week to May 5 – 9. T. EXECUTIVE SESSION FOR PERSONNEL, 10 MINUTES The Board went into Executive Session at 8:05 p.m. for approximately 20 minutes. The Board reconvened to regular session at 8:25 p.m. No action was taken. The meeting was adjourned at 8:30 p.m. U. MEETING REMINDER Monday, March 24, 2008; Monday April 28, 2008; Monday, May 19, 2008

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